Equipment Inventory & Out-of-Order Signs
For property managers, HOA boards, and fitness rooms
Use the inventory to record equipment, locations, models, and serial numbers. Post the signs to warn others not to use a damaged machine. A sign alone does not secure equipment or request a service visit: follow your facility's isolation procedure, prevent access, and contact us separately. Print copies as needed.
Complete your facility details
- Record the property or facility name, contact name, phone number, address, and inventory date.
- Use one inventory row per machine. The printable PDF provides 13 equipment rows.
Record each equipment item
- Assign an item number and record equipment type, brand and model, and serial number.
- Add the location, installation date if known, condition, and notes.
- Take a photo of each machine's data label and keep it with the inventory.
- Send us the inventory so we can build a preventive maintenance schedule around it.
Use the out-of-order signs
- The second PDF page has two signs with a cut line. Print and separate them as needed.
- Complete equipment, date reported, problem, reported by, and service contacted date.
- The signs state OUT OF ORDER, SERVICE REQUESTED, and DO NOT USE — DO NOT REMOVE THIS SIGN.
- Follow your facility's isolation procedure and prevent access to unsafe equipment; a sign alone is not physical isolation.
- Contact Heartbeat Fitness Repair separately at (727) 512-5120 or service@theequipmentfixer.com. Posting a sign does not notify us or book a visit.
Download the PDF for the blank inventory sheet and both printable signs. Keep a copy of your completed inventory with your maintenance records.
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Heartbeat Fitness Repair — Tampa Bay, FL. Call 727-512-5120 or book online.